MINEX Europe 2015 prices and terms

Terms and Conditions – MINEX Europe 2015

Disclaimer & Copyright

All rights reserved. No part of this site may be reproduced, stored in a retrieval system, or transmitted in any form or by any means including but not restricted to, electronic, mechanical, printed or recorded without the express prior permission of the copyright owner.

MINEX Europe Forum is solely organised by Advantix Ltd (to be referred further as Organiser) in partnership with the knowledge partners.

Every precaution is taken by the Organiser to ensure that the content of this site is accurate and legally and morally correct.

However, the Organiser accepts no responsibility for the views or comments expressed by individuals or organisations contained therein and contributors to the site, through e-mail, discussion forums or published works undertaken to indemnify the Organiser from any third party actions that may result from their contributions.

Please Note: These are applicable in association with the fax back, online and email or telephone call registrations. By registering for a MINEX Europe Forum, you agree to the following terms and conditions:

a)Delegate Terms

2. Speaker Terms
3. Exhibitor and Sponsor Terms
4. Event Proceedings Purchase Terms
5. Data Protection

Delegate Terms

Delegate terms are applicable regardless of how registration is made. By registering for a MINEX Europe Forum event, you agree to the following terms and conditions:

Booking confirmation:

Your booking will be confirmed by email upon receipt of your registration.

Precise details of the venue will be provided on final confirmation along with directions to the venue.

We reserve the right to refuse entry at our sole discretion.

If for any reason the event is cancelled or changed, our liability in that instance shall be strictly limited to the amount paid for the place/s on the event.

Should an event be cancelled within 48 hours prior to its start time, we will reschedule. No refunds will be possible but if delegates are unable to attend, vouchers will be offered as an alternative for future events.

We reserve the right to change the venue at our discretion and in this event will send an email to delegates giving at least 48 hours’ notice of such change. We recommend regular checking of the event website for further details.

Cancelations: 

In the event of delegate cancellation, a full refund will be given up to 10 days before the event subject to a €100 Euro administration fee. It is regretted that after this date refunds are not possible, however substitutions can be made with prior notice at any time. If a substitution is necessary, please contact us and we will be happy to update the delegate details.

Discounts for members of applicable organisations are only used in conjunction with any other discount offer at the discretion of Organiser. This discount is subject to verification of membership by the organisation. Free passes linked to paying delegates only become valid upon payment for the initial agreed number of delegates.

Payments to Organiser by bank transfer must include any costs demanded by your local bank in your country of origin for transferring money.  Payment to Organiser by credit card will be subject to additional 3% credit card transaction charge.

All event names, titles and programmes (also referred to as agendas, proceedings) are the sole copyright of Organiser. Any reproduction without prior permission in whatever form will result in legal action being pursued.

The venues used by Organiser may from time to time have their own policies in place that relate to the organisation and expectations of delegates. We will communicate venue idiosyncrasies in advance of the event date and accept no responsibility or liability for any non-adherence to these. Examples may include age restrictions, dress-code, and membership for instance. Please contact Organiser direct if you have any issues relating to this.

Speaker terms

1. Unless specifically agreed with the Organiser all speakers and presenters must register for the Forum and pay the registration fee.  Payments to the Organiser by bank transfer must include any costs demanded by your local bank in your country of origin for transferring money.  Payment to the Organiser by credit card will be subject to an additional 3% credit card transaction charge.

2. Proposed speaker presentations should not exceed 20 minutes unless pre-agreed with the Organiser.

3. Speakers wishing to present at the Forum are requested to complete a speaker form before 1 September.

4. If the speaker does not represent a company which participates in the Forum as a sponsor or exhibitor, he or she (or an authorized representative) must register for the Forum (unless exceptions were pre-agreed with the Organisers).

5. After receiving acceptance from the Organising Committee for the inclusion of the proposed presentation in the Forum program, the speaker must pay the registration fee (unless exceptions were pre-agreed with the Organisers).

6. Speakers (or an authorised representative) must submit within a specified time the following materials:

– Speaker registration form, speaker photo, speaker biography, theme of the presentation, brief summary of the presentation – no later than 1 September

– Presentation materials for publication in the Forum materials and on the laser disc – no later than 22 September

– Slides to be used during the presentation at the Forum – no later than 1 October

7. In case of unforeseen cancellation, the speaker (or authorised representative) should arrange a substitute and submit his or her speaker form, photo and biography

8.  After the Forum the speaker is expected to approve inclusion of his or her presentation in the post-event materials to be made available to all registered participants of the Forum

NB: Speakers presenting on behalf of a sponsor or exhibitor will be provided with complimentary admission in accordance with the sponsorship and exhibitor terms.

Exhibitor & Sponsor Terms

Exhibitor & Sponsor terms are applicable regardless of how registration is made.

By reserving a stand or sponsorship at MINEX Europe Forum event, you agree to the following terms and conditions:

1. Your booking will be confirmed by email upon receipt of your registration.
2. Precise details of the venue will be provided on final confirmation along with directions to the venue.
3. After receiving confirmation from the Organiser Exhibitors and Sponsors must provide within specified period information to be used in connection to the preparations of the Forum (e.g. corporate logo in vector format; company profile; company advert; completed registration forms for speakers and representatives attending the Forum.
4. The Forum and associated websites may link to other websites and networking tools, provided for the convenience of the users. The contents of these websites are maintained by their owners, for which Organiser takes no responsibility; neither can responsibility be taken for contents of any website linking to this website.
5. If for any reason the event is cancelled or changed, our liability in that instance shall be strictly limited to the amount paid for the place/s on the event.
6. In the event of it being found necessary for whatever reason that the Forum and Exhibition shall be postponed, abandoned or altered in any way in whole or in part, or if the Organisers find it necessary to change the dates of the Event, the Organisers shall not be liable for any expenditure, damage or loss incurred by the Sponsor or Exhibitor.  In the event of cancellation the Sponsor or Exhibitor will be refunded any monies paid. If by re-arrangement or postponement of the period of the Event, or any other reasonable manner, the event can take place, the contract between the Organisers and the Sponsors shall remain in force.
7. We reserve the right to change the venue at our discretion and in this event will send an email to delegates giving at least 48 hours’ notice of such change. We recommend regular checking of the event website for further details.
8. Payments to Organiser by bank transfer must include any costs demanded by your local bank in your country of origin for transferring money.  Payment to Organiser by credit card will be subject to additional 3% credit card transaction charge.
9. Exhibitors wishing to cancel a booking must do so in writing to Organiser. In the event of exhibitor or sponsor cancellation, a full refund will be given up to 15 days before the event subject to a €500 administration fee. It is regretted that after this date refunds are not possible, however delegate substitutions can be made with prior notice at any time. If a substitution is necessary, please contact us and we will be happy to update the delegate details.
10. Sponsors wishing to cancel a booking must do so in writing to Organiser. In the event of exhibitor or sponsor cancellation, a full refund will be given up to 15 days before the event subject to a €800 administration fee. It is regretted that after this date refunds are not possible, however delegate substitutions can be made with prior notice at any time. If a substitution is necessary, please contact us and we will be happy to update the delegate details.
11. Discounts for members of applicable organisations are only used in conjunction with any other discount offer at the discretion of Organiser. This discount is subject to verification of membership by the organisation. Free passes linked to paying delegates only become valid upon payment for the initial agreed number of delegates.
12. An exhibitor may only sub–let or share a stand with the prior written consent of Organiser.
13. Sponsors may not assign or share or grant licences of any part of the Sponsorship. Nor may any cards, advert, or printed matter of firms who are not bona fide Sponsors be exhibited in or distributed from, any area of the Forum.
14. Staff from Sponsors and Exhibitors who wish to attend the Forum sessions must register beforehand, unless a specific prior arrangement has been made with the Organisers.
15. Every endeavour is made to preserve the published layout of the Forum area and exhibitions. Should it be necessary to revise the layout for any purpose, the Organiser reserves the right to transfer an Exhibitor to an alternative suitable site.
16. Standard exhibition sites for Forum are 3m width x 2m depth and 2.5 m high, unless otherwise stated. Included with the space is a table with 2 chairs.  Electrical supply and additional furniture may be hired at additional cost to the Exhibitor. Exhibitors must abide by the set-up and breakdown times as stated by the Organiser. Exhibition stands should be manned during all refreshment breaks and events scheduled in the Exhibition area.  Under no circumstances can a stand be broken down until after the close of the Forum.
17. The venues used by Organiser may from time to time have their own policies in place that relate to the organisation and expectations of delegates. We will communicate venue idiosyncrasies in advance of the event date and accept no responsibility or liability for any non-adherence to these. Examples may include age restrictions, dress-code, and membership for instance. Please contact Organiser direct if you have any issues relating to this.

Event Changes

It may be necessary from time to time to amend the event programme and the details of those participating. Therefore, the Organiser reserves the right to alter the proceedings of the event at any time. We endeavour to communicate any changes to both delegates and speakers and we recommend regular checking of the event website for up-to-date developments. If you have any specific queries, please do not hesitate to contact us – we are here to help and your interests are at the centre of our operations.

Expenses

It is the Organiser's policy that all speakers must cover their expenses related to the participation in the Forum. Speaker admission fees (when applicable) are explained in the Admission rates section. At the discretion of the Organiser, a complimentary or discounted admission rate could be offered to a speaker or accompanying person.

Event Proceedings Purchase Terms

Organiser will post or email the Forum proceedings to the address provided upon registration.

Payments can be made via credit card (online or offline), cheque or bank transfer.

Proceedings will be posted out upon clearance of correct funds.

Warranty – We warrant that the products we supply will at the time of delivery be free from defects in workmanship and materials and correspond in all material respects with relevant specification. If products do not conform to this warranty then we will at our option remedy the defect in question, replace the defective goods or refund you the price of the defective products supplied. This remedy is the only one available to you and is only available where you notify us in writing of the defect within 7 days of delivery.

Returns – While we endeavour to provide all presentations from our events, we cannot be held liable for any exclusion(s) that may occur. Exclusions are the result of a paper presentation (no electronic version available) or the speaker refusing its inclusion. Details of the content can be obtained by contacting Advantix Ltd on +44 (0) 207  520 9341 directly after the event.

Consumer Rights –Nothing in our T&Cs or this summary affects the statutory rights of a consumer as defined under the Unfair Contract Terms Act 1977

 C.) Data Protection Act

The information you supply to Advantix Ltd on this site and through any other means of submission will be held by us and used to inform you of other conferences and events that will be of interest to you. We will not sell your personal information to third parties, however we may, from time to time, release information to carefully selected third parties whose services are deemed to be of potential interest to you. We respect your right not to receive this information, therefore, if you do not wish to be contacted, please instruct us in writing at the address below:

If you have any questions about these Terms & Conditions, please contact –

Advantix Ltd (MINEX Europe Forum organiser)

7-10 Adam Street

The Strand

London

WC2N 6AA

United Kingdom

Tel: +44 (0) 207  520 9341

Fax: +44 (0) 207  520 9342

Email: admin at advantix.co.uk